Effective Wedding Communication Changes Everything

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If there is any one thing that is the most influential in having a smooth wedding, it’s effective communication. Talking out what seems to be the smallest of details can make the biggest impact on the day. A wedding is a culmination of a million teeny little things all happening at once to make a big experience, so each of these little things matter. They can add up to a million teeny little things that went wrong or weren’t thought out, or a million little things that went so well that there was more time for laughing with friends and hugging aunts and uncles!

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Today I just want to share a few major things that you should be thinking about and communicating long before the big day that I learned through my own wedding!

1. Transportation

I brought this up in my last #jennajosephbridalseries blog post, and I will bring it up again. If there is any wedding day travel, it is so important that there is a plan on paper and everyone is on board with it before the wedding week even approaches. Take my wedding for example. Had I not made quite a few phone calls back and forth, we wouldn’t have realized the boys desperately needed another car. With all the guys that flew in from out of state, not everyone was driving. Thank goodness we thought ahead and my cousin brought out two cars, so we could use one for the groomsmen!

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2. Hair & Makeup

Hair and making timing sets the tone for the entire day! If it runs late, photos either get cut short or run late as well. You might have to run out and take more photos during dinner, leaving you less time with guests. The entire timeline goes out the window when this happens. So here is my suggestion.

  • Schedule hair and makeup to be finished 45-60 minutes before you get into the dress.
    Why? Best case scenario, you finish on time, you can eat brunch with your ladies, toast, cleanup the room for photos, and use the restroom before you get into that beautiful dress! Worst case scenario? Hair and makeup runs an hour late, you eat in the chair, bridesmaids cleanup while you’re getting final touches, and you get into your dress right on time. Your photo timeline remains and the rest of the day gets back on track. Problem Solved!
    Ps… don’t try to guess what time you think you should be getting dressed. Ask your photographer, because he or she knows how long it will take for photos based on your wedding party and family size! If your photographer wants you to get into your dress at 12:00 PM, tell your hair and makeup team everyone needs to be completely ready by 11:00 AM! Be sure to add in transportation time if you’re getting dressed at a location separate from hair and makeup.
  • Confirm your headcount with your beauty team.
    Prevent hair and makeup from running late by giving your beauty team a confirmed headcount of everyone who is getting makeup done and everyone who is getting hair done. This way they can arrive and start early enough to get everyone pretty without the rush. It’s not their fault when your BFF changes her mind in the morning and decides to have the stylist do a “quick up do” which sets the schedule back 45 minutes. We love the BFF to death, but just communicate that all of this need to get worked out before the big day, and you’re gold!
  • Make a beauty timeline (if your beauty team or planner doesn’t do it for you).
    Ask your hairstylist how long they need for each bridesmaid, mother of the bride or groom, flower girls, and the bride! Send it to your stylist and makeup artist first and ask them if they would change anything. After making adjustments based on their professional opinion, send it to your bridesmaids and ask everyone to be there 30 minutes prior to their scheduled time.Here is a little screenshot of my beauty timeline for an example (notice Justin got his hair done, too, haha)!
    Screen Shot 2015-08-19 at 9.11.02 AM
    Since I wanted to start getting dressed at 10:45, we scheduled the last person (me) to finish up with makeup at 9:45, and it was perfect.

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3. Check Permitted Venue Arrival Time

If you want all of your photos taken at the venue, confirm with your venue contact what time you are allowed to enter the bridal suite. Send this to the photographer and ask them if it’s enough time for photos. If not, arrange to get ready offsite or ask your photographer what they would do. They will often help you work this out to get great photos and keep things running smoothly!

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4. Communicate Your Point of Contact to All Vendors

Remember, at the end of the day, all that matters is you are joining your life with your new spouse! You want to enjoy the people who are there to celebrate around you, not be managing questions and putting out fires. Be sure you assign a point of contact for all vendors to communicate with on the wedding day. For me, it was my coordinator first, and my MOH second. They were my shields and allowed me to shut off my phone and spend time with the people I love! Don’t think for a moment that you should be managing a thing on your special day, because if you do, you will be missing out on everything you planned, and what’s the fun in that?!

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Photobooth Image by: Kiandra Chun

Want to catch up on the rest of the #jennajosephbridalexperience blog series?! Follow the links below!

Week 1: How I Asked My Bridesmaids
Week 2: The Two Most Important Words of Wedding Planning
Week 3: Finding A Wedding Venue
Week 4: Choosing My Vendors
Week 5: I Thought Planning My Engagement Session Would Be Easy!
Week 6: 8 Little Wedding To-Do’s That Weren’t So Little (…for me)

Vendor Love:

Ceremony Venue: Corona Del Mar Community Church
Ceremony Music: Marck McKay, Lindsey Cargill, Jullian Hernandez
Officiant: Steve Salomon
Reception Venue: The Wyndham Hotel Irvine
My Wedding Photos: Rachel Jay of France Photographers
Day-of Coordination: KC Designs
Styling, Florals, Calligraphy: Carla Kayes Floral Design
Bridal Hair: Jessie Kenney
Bridal Makeup: Raeleen B. & Co.
Groom’s Hair: Erin Heck
Tuxedos: Friar Tux
Bridesmaid Gowns: Rent The Runway
Custom Wedding Gown: Jennifer Sitchler of Eden Couture
Cake: Have Your Cake and Eat It
Cupcakes: Kiandra Chun
Donuts!: Krispy Kreme
DJ: Daniel Caban
Cinematography: Nearly North Visuals

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  • […] Easy! Week 6: 8 Little Wedding To-Do’s That Weren’t So Little (…for me) Week 7: Effective Communication Changes Everything Week 8: How I Set Up My Wedding Photos For Success Week 9: Our Wedding Day Part 1 – Getting […]ReplyCancel

  • […] Be sure to ask your photographer for help with your timing. Also, your hair and makeup completion time sets the tone for the entire wedding day. Read more about hair and makeup timing tips on my last blog post here! […]ReplyCancel

  • […] Easy! Week 6: 8 Little Wedding To-Do’s That Weren’t So Little (…for me Week 7: Effective Wedding Communication Changes Everything Week 8: How I Set Up My Wedding Photos For […]ReplyCancel

  • […] Easy! Week 6: 8 Little Wedding To-Do’s That Weren’t So Little (…for me Week 7: Effective Wedding Communication Changes Everything Week 8: How I Set Up My Wedding Photos For Success Week 9: My Wedding Day – Getting Ready With […]ReplyCancel

  • […] Easy! Week 6: 8 Little Wedding To-Do’s That Weren’t So Little (…for me Week 7: Effective Wedding Communication Changes Everything Week 8: How I Set Up My Wedding Photos For Success Week 9: My Wedding Day Part 1 – Getting […]ReplyCancel

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